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Volunteering with JCDA-OASIS to Advance the Profession

The Canadian Dental Association (CDA) is seeking out volunteer experts/dentists/specialists who would like to contribute valuable knowledge to the dental profession through JCDA-OASIS.



Clinical Manuscripts

JCDA (Journal of the Canadian Dental Association) is Canada’s premier dental publication. This peer-reviewed journal is the flagship publication of the Canadian Dental Association. Through a complementary print and online publishing strategy, JCDA provides essential knowledge to Canadian dentists and their colleagues worldwide.

JCDA the print magazine has a circulation of over 20,000 copies and reaches all dentists and dental students in Canada as well as subscribers outside the country. It is published 6 times per year in English and French. The publication is sent to dentists in the official language of their choice. Designed to be visually attractive, JCDA the magazine contains a lively mix of clinical articles, information about issues facing the dental profession, summaries of research papers and news about matters pertinent to dentists.

JCDA.ca, the online version of the publication, is an open access publication that contains the more scholarly articles.JCDA.ca has moved to a continuous publication model. This means that clinical articles and other material will appear online before (or in place of) being published in the print version of JCDA.

JCDA.ca is the official journal of record. It is indexed in Medline, Journal Citation Reports and Science Citation Index. Through Journal Citation Reports, Thomson Reuters Scientific creates an impact factor for approximately 81 publications in the dentistry, oral medicine and oral surgery category. In 2011, JCDA earned an impact factor of 1.000 and ranked 56th in this category, evidence that the publication is recognized as an important and credible dentistry journal whose clinical articles are valuable to research.

All material published in the print JCDA or JCDA.ca will now include an elocator for identification, retrieval and citation purposes. The citation method will be year, volume, elocator (rather than page number). This citation (e.g., J Can Dent Assoc 2010;76:a43) will appear in Medline, PubMed and other bibliographical indexes.

JCDA endorses the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (www.icmje.org/) and the CONSORT statement relating to improving the quality of reports of randomized clinical trials (www.consort-statement.org).

Authors writing for JCDA should note that the majority of its readers are general dental practitioners. Specialists and clinical researchers should therefore direct their articles to this audience.

Scope of JCDA

JCDA is a general dental journal concerned with science-based clinical practice and the major issues (e.g., clinical, demographic, educational, ethical, legal and regulatory) facing the dental profession.

Our main priorities are to publish action-oriented, science-based articles that are clinically relevant, as well as reflective articles presenting and discussing the main issues facing the Canadian dental profession today and in the future.

Types of manuscripts accepted

Research and Reviews

Clinical Research
This section includes original submissions reporting findings of clinical research projects. Submitted papers must be pertinent to clinical decision making. The text of the manuscript, excluding abstract and references, should not exceed 2500 words. If accepted for publication, the full text of the article will be published online only at JCDA.ca. The abstract or an abridged version of the article may appear in the paper version of JCDA.

Clinical Review
This section includes review articles that use a systematic approach to assess the literature pertaining to clinical topics and to evaluate the strength of the evidence for clinical practice. The text of the manuscript, excluding abstract and references, should not exceed 2500 words. If accepted for publication, the full text of such a paper will be published online only at JCDA.ca. The abstract or an abridged version of the article may appear in the paper version of JCDA.

Professional Issues
This section aims to help the dental practitioner understand and adapt to the changing professional environment. Epidemiology reports and reviews relevant to oral health care in Canada are welcome. Topics within the scope of this section include demographics, dental education, dental ethics, health policy and professional regulation. Manuscripts must not exceed 2000 words if they are to appear in full-text format in the paper version of JCDA. “Professional Issues” manuscripts that are reports of research projects will be published in the same format as “Clinical Research” manuscripts (please see above).

Clinical Dentistry

Clinical Reports
This section includes case reports, reports on techniques or “how to” papers. (The articles formerly included in the “Clinical Showcase” department are included in the “Clinical Reports” section.) The focus of this section is on the presentation, diagnosis and management of cases, with an emphasis on the “how” and “why” of treatment. “Clinical Reports” lend themselves to step-by-step pictorial presentations of cases (up to 20 illustrations are permitted) and should have some teaching merit. The length of a manuscript should not exceed 1500 words.

Point of Care
This section answers everyday clinical questions and is designed to provide practical information at the point of patient care. The question should lend itself to a response of 1000 words in length. The answer should include a short background section followed by a “management of the issue” section. The latter should outline what the respondent does to handle the particular situation under discussion, or the section may set out (almost in algorithm form) the choices the clinician has when facing a particular situation. Up to 6 images can be used to illustrate the response. References (often to review articles) should be kept to a minimum. An example of a Point of Care section can be found at: www.cda-adc.ca/jcda/vol-74/issue-2/147.pdf.

Diagnostic Challenge
This section focuses on the “how” and “why” of diagnosis. Brief case reports will present interesting clinical findings and offer a brief rationale for the diagnosis of the condition presented. The condition is presented through a minimum of descriptive text and up to 4 illustrations. The case presentation ends with the question “What is your diagnosis?” The differential diagnosis and the rationale for diagnosis are presented subsequently. Articles should not exceed 1500 words in length. A maximum of 3 authors is permitted.

News & Issues

Debate and Opinion
This section provides a forum for the expression of opinions by people with an interest in the promotion of optimum oral health in Canada. These opinions may be provocative, even iconoclastic, yet they should be put forward in the sincere hope of promoting new ways of examining issues facing the dental profession. Debate pieces should be no longer than 1400 words.

Letters
This section contains letters to the editor submitted in response to published articles. Short case reports or research letters are also published in this section, as well as comments on topics related to clinical dentistry and the environment in which dentistry is practised. Letters should not exceed 500 words in length.

Illustrations submitted with articles

Digital images need to have a high enough resolution for print publication. Photos must be at least 300 dpi when sized to 3.33” x 2.125” (or at least 1000 pixels along the largest dimension). Only TIFF or JPG formats will be accepted.

Prior to manuscript preparation

Potential authors are invited to contact the editor-in-chief, Dr. John O’Keefe, to discuss ideas for manuscripts at 1-800-267-6354, ext. 2297 (in Canada), or +1 613 520-5000 (from outside Canada), or to send an email to jokeefe@cda-adc.ca.

Preparing your manuscript

Arrange the manuscript in the following sequence: title page; abstract; text of the manuscript; acknowledgments; references; individual tables and figure legends. Number pages consecutively beginning with the title page. To accommodate blinded peer review, place the names of authors only on the cover page.

Title page
This page should contain the title; each author’s complete given and family names, earned academic degrees, primary institutional affiliation and address; and the postal address, fax, telephone and email address of the author responsible for correspondence relating to the manuscript. Sources of support in the form of grants, equipment, materials or drugs should be mentioned in a footnote. Include the word count for the text of the manuscript (from beginning of Introduction to end of Discussion) on the title page.

Abstract
Include a structured abstract of up to 250 words for research articles and systematic reviews, and up to 150 words for other types of articles, depending on the length of the text. The abstract should highlight the main points of the paper.

Text
The length of the articles will vary, depending on the type of manuscript submitted. See the section “Types of manuscripts accepted” for information about word count.

Acknowledgements
You should acknowledge professional help received in the preparation or review of your manuscript.

References
Emphasize recent references (past 5 years preferred—novelty of information is a priority). In general, avoid references older than 10 years, letters to the editor or editorials. Please do not use abstracts, unpublished observations, manuscripts in preparation or submitted for publication, personal communications or references from journals that our readers will have difficulty accessing. As a general rule, references should be to material published in either English or French.

To avoid plagiarism, please be sure not to use the language, content or concepts of another source without appropriate citation. Do not use extensive verbatim or near verbatim portions of text from another source, even with appropriate citation.

Number references in the text in the order of citation. Arrange them numerically, not alphabetically, in the reference list. Follow the style advocated by the International Committee of Medical Journal Editors (the Vancouver Group). We strongly prefer that you do not exceed 35 references. In the text, references should be superscripted (please do not use the Footnote function).

References first cited in tables or figure legends must also be numbered in sequence with references cited in the text.
Note the following examples of the correct reference style:

Standard journal article

1. Ettinger R. The development of geriatric dental education programs in Canada: an update. J Can Dent Assoc. 2010;76(1):a1.

2. Feine JS, de Grandmont P, Boudrias P, Brien N, LaMarche C, Taché R, et al. Within-subject comparisons of implant-supported mandibular prostheses: choice of prosthesis. J Dent Res. 1994;73(5):1105-11.

Chapter in a book
1. Banting DW. Management of dental caries in the older patient. In: Papas AS, Niessen LC, Chauncey HH, eds. Geriatric dentistry: aging and oral health. St. Louis: Mosby Year Book Inc.; 1991. p. 141-67.

Illustrations (tables and figures)
Number tables and figures sequentially with arabic numerals (e.g., Table 1, Figure 1) and reference them at the appropriate location in the text.

Give complete reference data and include copies of all tables and figures taken or adapted from other sources. Authors may have to obtain permission from the original publication to reproduce this material.

Tables
Tables should be understandable without reference to the text. They should not duplicate the text. Start each table on a separate page and include a title which is concise yet comprehensive.

Figures
JCDA encourages the submission of original images that highlight the text. Photographs in which a patient is identifiable must be accompanied by the patient’s written permission to publish the photographs. Type concise comprehensive figure legends on a separate page.

Style guidelines
Use of Proprietary Names: Generic names should ideally be used for all drugs and materials. When a trade name must be used, cite (in parentheses) the name, city, province/state and country of the manufacturer.

Text Formatting: (1) Use plain text with no special formatting. (2) Use bold print, italics and underlining sparingly. (3) Use a single, standard typeface (preferably Times New Roman 12 pt).

Cover letter
Include a statement that the manuscript is original, that it has not been published previously and is not under consideration for publication elsewhere, and that the final version has been seen and approved by all authors.

Submitting your manuscript
Please submit the manuscript by email to JCDA@cda-adc.ca.

Copyright transfer
All manuscripts that are accepted for publication become the permanent property of the Canadian Dental Association (CDA) and may not be published elsewhere without written permission from CDA.

A Copyright Transfer Agreement will be sent to the corresponding author upon receipt of the manuscript. This statement should be signed by all authors and returned as soon as possible to CDA.

Conflict of interest
CDA expects authors to disclose any commercial association that might pose a conflict of interest in connection with the submitted paper. All funding sources supporting the work should be acknowledged.

A Financial Disclosure Statement will be sent to the corresponding author upon receipt of the manuscript. This statement should be signed by all authors and returned as soon as possible to CDA. Manuscripts will not be sent for review until the editor-in-chief receives signed financial disclosure and copyright transfer statements.

The review process

  • Article is submitted by email to the CDA Publication Division.
  • The editor-in-chief reviews the manuscript and decides to 1) accept for review, 2) send back for modification before re-submission or 3) reject outright.
  • The editor-in-chief picks 2 reviewers who have expertise in the particular clinical discipline or topic area. The reviewers are asked to return their comments to the editor-in-chief within 3 weeks.
  • Manuscripts may be sent to an expert statistician for review.
  • When the comments of the expert reviewers come back, the editor-in-chief decides whether to 1) accept, 2) accept with modifications or 3) reject the manuscript. This decision is based on the quality, importance and relevance of the manuscript. NOTE: The editor-in-chief has the final decision on the acceptance of the manuscript.
  • The editor-in-chief communicates the acceptance decision to the corresponding author and advises of next steps.
  • The corresponding author re-submits the modified manuscript to the editor-in-chief. In some cases, the manuscript may need to be reviewed by a technical expert.
  • Once accepted for publication, the manuscript is sent for copyediting.
  • Article is published in JCDA.

Checklist for authors
Incomplete submissions will be returned to the author. Please ensure your submission by email to JCDA@cda-adc.ca includes the following:

  • “Cover letter” of submission.
  • Original manuscript (in Microsoft Word format)
  • Title page
  • Title of manuscript
  • Full name(s), academic degree(s), affiliation(s) and titles of author(s) on title page accompanying the original manuscript.
  • Author to whom galleys and correspondence are to be sent, including address and business telephone, fax and email
  • Word count of the body of the text alone (from beginning of Introduction to end of Discussion) and word count of the entire manuscript provided
  • Structured abstract for your manuscript
  • Manuscript
  • References
  • Tables
  • Legends
  • Illustrations: Photos must be at least 300 dpi when sized to 3.33” x 2.125” (or at least 1000 pixels along the largest dimension). Only TIFF or JPG formats will be accepted. Charts/graphs: whenever possible send as separate original file (Microsoft Excel format preferred)
  • Acknowledgements
  • Sources of funding for research
  • Permission(s) to reproduce previously published material or to publish photographs of identifiable persons
  • Signed copyright transfer agreement and financial disclosure statement

Please review this checklist carefully before submitting your manuscript to ensure its completeness and conformity with JCDA style. The Canadian Medical Association provides a wealth of useful information for potential authors at its Medical Writing Centre. Copyright Transfer Agreement & Financial Disclosure Statement