Optimizing Patient Safety: Can We Learn From the Airline Industry?

March 4, 2014
 

High Reliability Organizations (HROs) operate in challenging environments where the consequences of errors are high but the probability of making an error is extremely low. Every day, these organizations encounter situations with considerable potential for adverse outcomes but they generally provide positive results and commit relatively few errors.1 Airlines and medical care systems are examples of complex organizations in which the consequences of errors are high. In the United States, 45 000–98 000 Americans die annually from preventable medical errors2 while in Canada up to 23 750 preventable deaths per year have been linked to adverse events.3 Accordingly, medical care delivery systems in North America may not qualify as HROs.

In medical care delivery, errors made by highly trained professionals are frequently attributed to system failures; errors are less often associated with unacceptable performances by individuals.4 In dentistry, there has been limited analysis of treatment errors and adverse outcomes; we are essentially a “data-free zone.” In one analysis,5 dentists were responsible for 18% of reported errors on the wrong body part and 41% of reported errors due to wrong procedure/wrong treatment. Further, dentists ranked second among a group of health care professionals in committing errors relating to identification of wrong body part or wrong procedure/wrong treatment.

One approach for estimating the incidence of adverse outcomes in dentistry is to consider legal actions confronting dentists. For example, in Ontario between 2001 and 2010, files opened by the Professional Liability Program of the Royal College of Dental Surgeons of Ontario (RCDSO) rose by 75% (from 875 to 1528 cases per year).6,7 This increase may be explained by operator limitations, unrealistic expectations of patients, procedural risks and simply the increased numbers of practising dentists. In view of these findings and recent analyses of adverse outcomes in medical care delivery, dentists should proactively investigate adverse outcomes and their prevention. As health care professionals who perform treatments with inherent risk, one of the most important duties of dentists is to optimize patient safety. In this context we can learn from the medical profession, which has consulted extensively with the airline industry to improve patient safety.8

Lessons from the airline industry

There is increasing interest in functional similarities between the aviation flight deck and the medical operating room.9-11 In the air or in an operating room, the lives and welfare of humans are the responsibility of the air crew or the operating room team, respectively. In the context of dental practice, we note that both airline pilots and dentists perform complex procedures that require expertise and team participation.

Several airline crashes in the 1970s were attributed to communication failures, inadequate team work by crew members, interruptions of established protocols and hierarchical airline culture. Detailed analyses of these crashes demonstrated a chain of minor individual mistakes that collectively led to catastrophic events.12 While communication failures have been cited as contributing factors in 43% of adverse outcomes after surgery,13 surgeons rarely investigate their failures since failures impact only one person at a time.14 This lack of investigation of failures may have slowed the development of approaches for improving patient safety. 

The causes of airline crashes and errors in general are consistent with Reason’s model of accident trajectory,15 which suggests that defences are not foolproof. (Fig. 1) In this model, defences are likened to parallel arrays of rotating slices of Swiss cheese: the holes in the slices represent weaknesses in individual parts of the defence system. When a critical number of holes (i.e., risk factors) align, a trajectory for accident opportunity is created. Subsequently, a hazard may pass through the defensive holes and lead to an error and possibly, an accident.

Figure 1: Conceptual diagram illustrating concepts developed by Reason15 of accident trajectory. In this model, defences are not foolproof and are similar to the illustrated arrays of parallel discs. When a critical number of holes are aligned, a trajectory for accident opportunity is created and a hazard may pass through the defensive holes, thereby leading to an accident. The holes represent weakness in defences. Latent Failures include organizational influences, poor training and pre-conditions such as fatigue. Active Failures include unsafe actions.

 

Crew resource management and the dental office

In response to the large number of airline crashes in the 1970s that were attributed to human factors, Crew Resource Management (CRM) was developed in conjunction with NASA and the National Transportation Safety Board.16,17 CRM is typically defined as an approach that uses available information, equipment and personnel to realize safe and efficient flight operations. CRM encompasses team training as well as simulation, interactive group briefings, measurement and improvement of crew performance. At the first level, CRM advocates for error avoidance. At the second level, potential errors are identified by the team before they are committed. At the third level, mitigation of the consequences of error occurs.

CRM involves implementing cultural change within the workplace. Success or failure is portrayed as a team, rather than an individual, issue. While there is no single, standardized team training program for health care, all programs should stress several key approaches. In the dental office, team training should minimize the potential for error by implementing pre-treatment briefings. Dentists need to minimize hierarchy in their operatories by creating an atmosphere in which all personnel feel comfortable speaking up when they suspect a problem. A team member may see something the dentist is oblivious to, such as undetected caries or a tooth that is about to receive inappropriate treatment. Dental team members should be encouraged to cross-check each other's actions, offer assistance when needed, and address errors in a non-judgmental fashion. The creation of backup systems, cross-checking and confirmation are essential components of an effective team strategy to enhance patient safety in the dental office.

In contrast to medical care, dental services are generally delivered in small, independent clinics. Unlike a surgeon in a hospital operating room, dentists define their own hours of operation and work with the same staff members on a routine basis. Indeed, the relative constancy of dental office staff can facilitate team training and obviate oversights in treatment. Oversights are associated with human factors that include complacency, fatigue, poor communication, and lack of a proper description of possible complications. These factors could be addressed by implementation of CRM protocols, as illustrated by the following example. A comparative analysis of duty hours showed that airline crews are much more likely to recognize fatigue as a risk factor than are surgeons.18 Can dentistry be that different? We suggest that since human error is inevitable, management techniques are needed to help identify and trap error before it develops into unexpected, adverse outcomes. One approach is the application of risk analysis, which increases situational awareness of potential error and emphasizes early error detection.19

The way ahead

Dentists, like other highly trained professionals, will commit errors, which together with ever-increasing expectations of dental patients20 are reflected in the growing numbers of complaints against dentists.  The application of CRM protocols can reduce the frequency of errors and improve patient safety in medical practice.4,19  The use of a checklist has been adopted by anaesthesia and surgical teams in many hospitals21 and is now starting to be embraced by the dental profession, as illustrated by the RCDSO guidelines regarding implant therapy.22 The implementation of checklists is a positive step for improving patient safety and treatment outcomes. In a related preventive approach, ongoing analysis of adverse outcomes enables practitioners to learn from one another. The RCDSO and other oral health organizations that aim to protect the well-being of the public publish practice alerts, complainant reviews and analyses of litigations against dentists. A review of a complaint is not undertaken to vilify a specific practitioner. Instead, cases are presented to illustrate common causes of complaints and how they might be mitigated in the future.

Table 1: Skills needed for Crew Resource Management (CRM) development in dental offices.*

Communication

Teamwork

Task Management

Effective Briefing

-Set an open tone
-Outline the plan
-Allocate tasks

Leadership

-Balance authority and assertiveness
-Use all available resources
-Set high standards

Planning and Conduct

-Plan and stay ahead
-Maintain situational awareness
-Change plan if needed

Interpersonal Skills

-Share information
-Suggest solutions
-Speak assertively when required

Followership

-Actively monitor and participate
-Back up and support
-Prompt others appropriately

Workload Management

-Recognize overload in self and others
-Avoid distraction
-Take time

Methods

-Listen actively
-Confirm understanding
-Share assessments

Team Relations

-Adopt a friendly and relaxed tone
-Manage conflicts
-Adapt to others’ needs

Decisions

-Identify problems accurately
-Involve others
-Evaluate and re-evaluate

* Adapted from: Dahlström and colleagues.23 The factors listed above illustrate important conceptual elements to enable integration of communication, teamwork and task management to avoid accidents and improve patient safety.

 

Conclusion

Current trends emphasize implementation of approaches in which professionals and institutions employ better communication, practice standardization, teamwork, self-reporting and cultural changes. These elements of improved practice typify CRM and if appropriately applied to dental practice could lead to improved patient safety and better treatment outcomes. CRM could be a vital step in health care delivery becoming an HRO.

THE AUTHORS

 
 

Dr. Speers is in private practice in Toronto, Ontario.

 

Dr. McCulloch is a Canada Research Chair in Matrix Dynamics, faculty of dentistry, University of Toronto, Toronto, Ontario.

Correspondence to: Dr. Richard D. Speers, 1107-123 Edward Street, Toronto, ON  M5G 1E2. Email: speers.dds@sympatico.ca.

Acknowledgement: Dr. McCulloch is supported by the Canada Research Chair Program (Tier 1).

The views expressed are those of the authors and do not necessarily reflect the opinions or official policies of the Canadian Dental Association.

This article has been peer reviewed.

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